Executive Secretary

Job Description:

Years of experience: 5 years minimum

• Qualification: Any Bachelor degree.
• Industry Specification: Farming and Feed
• Preparation of Internal Audit Reports and presentations.
• Act as a coordinator between Internal Audit Function and company’s other functions or departments.
• Comply consistently with laws, policies, procedures, standards, practices and organization Code of Conduct.
• Administrative support of the Internal Audit team including, but not limited to creating and submitting expense reports, scanning, mailing, filing, timesheets, vacations plan.
• Managing the on boarding process for Internal Audit New Hires and Consultants: the submission of access request forms, seating placement, set up of workstation, and tracking of office and network access.
• Providing meeting support to the Internal Audit team including set up of meetings, gathering and preparing agendas and materials and maintaining calendars.
• Assisting Chief Audit Executive in measuring staff performance against KPIs.
• Communicating with third parties for internal audit contracts.
• Maintaining department files and records.
• Preparing reports and presentations as directed to support the Internal Audit team.
• Perform other duties & responsibilities as required or assigned by the chief audit executive.
• Responsible for office administration, including delivering mail correspondence, and replenishment of office supplies.