Procurement officer

Job Description:

Job Description

To procure high quality goods and materials, ensure follow up to ensure that these are delivered on time and at minimum cost.

Roles and responsibilities

• Receive approved requisitions and prepare and dispatch LPOs as needed for goods and services and follow up to ensure timely delivery
• Where necessary, procure proforma invoices/quotations from suppliers.
• Ensure products and series supplied are as per specifications and supplied at the best prices
• co-ordinate the receiving of good and ensure that user department is available to confirm quality and quantity.
• Ensure that the good received notes (GRNs) are prepared, attached to the delivery notes and LPO and forwarded to accounts for payment processing
• Generate a weekly report on all outstanding items and requisitions for the management.
• Follow up on delayed deliveries and keep user departments informed; consulting them if there is need to change specifications or suppliers
• Monitor the performance of selected suppliers, highlight areas of concern and recommend alternatives where necessary

• Summarize the achievement made on price reduction and the quality products for management review.

Knowledge  /Skills / Experience

• Degree in Business Management
• Diploma in Purchasing & Supply Management
• 5 years’ experience of purchasing.

Competencies

• Procurement skills
• Strong analytical and statistical skills
• Honest, diligent and trustworthy
• Ability to work under pressure with minimum supervision.
• Negotiation skills
• Reporting skills
• A sense of urgency
• Problem solving skills