Buyer/ Procurement Officer

Job Description:

PMT / GMT – BUYER JOB RESPONSIBILITY

Ensure all purchasing related activities are carried out in accordance with Company Policies and Procedures.

KEY RESPONSIBILITY:

• Internal interfaces including Engineering, Project Management Teams, QA/QC, Accounting and Proposals.
• Research potential vendors
• RFQ process is fair, open and ethical with all Vendors.
• Review Material Requisitions & maintain file.
• Ensure timely issue of RFQ’s to correct vendors and maintain RFQ log.
• Ensure timely receipt of vendors offers on or before due date.
• Ensure technical offers are distributed to reviewers in a timely manner.
• Ensure Technical queries are issued to vendors & replied in a timely manner and passed on to reviewer’s.
• Ensure Commercial information is kept confidential and not releases to person outside of Procurement Group.
• Commercial negotiations with Vendor and Prepare accurate Commercial Bid Evaluation (CBE)
• Review CBE & Technical Bid Evaluation (TBE) to produce and prepare recommendation of Award for internal approval prior release of Purchase Order.
• Maintain updated records of purchased products, delivery information and invoices.
• External interface including Vendors, sub vendor and client as required.
• Track orders and ensure timely delivery.
• Coordinate with warehouse staff to ensure proper storage.
• Ensure Purchase order close out.
• Pre-qualify vendor, if required, to obtain internal and client approval to use new vendors.

REQUIREMENT:

• Proven work experience as a Buyer or similar role
• Possess Excellent Communication skills (both Written & oral)
• Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors)
• Understanding of supply chain procedures
• Solid analytical skills, with the ability to create financial reports and conduct cost analyses.
• Negotiation skills
• Diploma in Engineering.